The purpose of the Wellness committee is to assess, plan and implement activities that will help the organization's employees to be more aware, motivated, and skilled around life decision to increase their own and other's wellbeing. The committee's role is also to build a workplace environment that is supportive of living a healthy life style. This committee puts forwards suggested policies to help support employee health and wellness. The committee essentially acts as the voice of all staff to cultivate an organizational culture of healthy living. Although the committee will not provide staff with treatments, it can encourage the use of the EAP providers. Most often the committee will partner with other stakeholders in the organization such as other staff committees and Human Resources.
1.Provide activities to employees that will increase awareness on various health topics (e.g., healthy eating, exercise, relaxation methods).
2. Motivate and provide activities that will help to build the required skills to maintain a healthy lifestyle. (e.g., fitness classes, fitness challenges, cooking classes, etc.).
3.Encourage all levels of leadership to engage in creating a supportive environment for employees to learn and implement their new skills.
4.Put forward suggested policy recommendations on new and innovative health topics and ideas.
5.To make staff aware of opportunities to improve their health provided by the organization (e.g., EAP services)
6. Build strong partnerships with various stakeholders who can help facilitate employees’ health management (e.g., Human Resources, and management).
7.To continuously evaluate and improve upon the delivery of the wellness program through use of evidence based methods.
Chairperson: This designated member helps to develop the agenda at least one week before each meeting. This would include tasks such as booking the meeting room, ensuring committee meetings flow through agenda items, co-ordinating the agreed upon activities of the committee, ensuring updates are submitted regularly to all company staff, completing a yearend report outlining the activities being requested for approval, and maintaining the operational plan.
Recorder: This role is assigned on an alphabetical, rotating basis according to last name to ensure everyone can share the task of recording the discussion and decisions of the meeting. These notes are called “minutes” and are to be completed within two weeks of each meeting and sent to all committee members before the next meeting.
Representatives: All members help to develop and maintain an awareness of any internal and external practices that occur which could have an impact on employees’ health. They are to identify these practices and then plan actions to help staff increase their awareness and knowledge on the identified health issues. The members also are responsible for gathering ideas and opinions from all employees regarding their health issues or concerns. Each individual then communicates the information and recommendations back to the larger committee. The representatives will participate and contribute to the decisions being made by the committee through consensus. The members are also expected to help facilitate the implementation of recommended activities across the company, and participate in the tasks and activities arising from meetings.
Resources: Wellness Program Strategic Plan Template to provide our members with an example for a Wellness program Strategic plan: https://community.intelex.com/library/peer-resources/wellness-program-st...
Terms of reference template file below is for Wellness Committee to use when developing their teams terms of reference because it will help develop, deliver, evaluate and sustain a comprehensive wellness program in your organization.